Attendance

Attendance Policy FAQ Video

 

Board Policy 5120

Attendance FAQ Sheet-rev
FAQ Flyer

The NCSD Board of Trustees recognizes that attendance is a very important part of learning.  Our community expects students to be present and participate in class every day, just as they expect their employees to be at work.

  1. Absence from class, whether it is elementary, middle or high school, has a substantial negative effect on academic performance, and is the single biggest predictor of a student’s on-time graduation.
  2. As adults, we are expected to be in attendance and on time at our jobs or other important commitments.  A prepared graduate will learn this as part of being a responsible citizen.
  3. The Board, therefore, sets the following limits on-student absences for NCSD#1:

a)  At the high school level, five (5) parent-excused absences will be allowed in any one class.

Examples – vacations, family emergencies, bereavement, illnesses not requiring the care of a health care professional.

(In situations with extenuating circumstances, parents may petition the Principal for additional parent-excused absences.)

b)  After five (5) unexcused absences, parents and students will receive notification of mandatory intervention directed by the principal or his/her designee (Per WY Statute 21-4-101, a student is considered habitually truant after five (5) unexcused absences.).

If conditions of the intervention are not met, and an additional three (3) unexcused absences are accrued, this will result in loss of credit at the high school level.  Principals are given discretion to use additional intervention measures, including appeals from parents and students, which encourages continued class attendance and allows the student to regain course credit.

c)  At the elementary and middle school level, five parent-excused absences will be allowed per semester (same examples in 3a above).  Missing 45 minutes of class in the morning or 45 minutes of class in the afternoon will result in a one-half (½) day absence.

After five (5) unexcused absences, parents and students will receive notification of a mandatory intervention directed by the principal or his/her designee.

If the conditions of the intervention are not met or an additional three (3) unexcused absences are accrued, additional action will be taken by the Superintendent or his/her designee.

School-related absences will not count against the student, nor will medical absences that are excused by a health care professional.

d)  A school-by-school report of number of absences, interventions, and the results of the interventions, will be given to the Board each semester.

 

Definitions:

–  Attendance – being on time to class, and being in class the entire time.

–  School-related absences – any absence as a result of athletics, activities, field trips or other academically-related functions.

–  Parent-excused absences – any absence at the discretion of parents.  Examples include vacations, family emergencies, bereavement, illnesses not requiring the care of a health care professional. Limited to five absences in any one class.

Parents may also excuse their students for organized sports and activities not offered by the District, provided the student’s grades satisfy the same criteria for eligibility as a school-sanctioned activity.  This would not count against the five parent-discretionary absences.

–  Unexcused absences – any absence that is without the knowledge of a parent or any absence of a student without acceptable cause, as determined by the principal, even with the knowledge of the parent. (Per WY Statute 21-4-101)

Adopted: June 13, 2016

 

Administrative Regulations 5120

Regular, complete, and continued class attendance by students is essential to their accomplishment of District educational goals and objectives for student achievement.

Each building principal is hereby responsible to establish processes and procedures (aligned to the Board Policy) and to execute all aspects of policies and regulations related to attendance while communicating to all relevant stakeholders the processes and procedures.

Days designated for activities or emergencies such as early dismissal due to inclement weather or natural disaster, crisis situations, assemblies and last days for seniors shall be considered as periods or days attended for the purpose of arriving at the minimum class attendance.

Absence:

In K-5 (elementary) schools, a half-day absence results when a student is missing 45 minutes or more in the morning or afternoon, not including lunch/lunch recess time.  Students who are absent for 45 minutes or more in both the morning and the afternoon will be considered absent for the entire day.

In 6-12 (secondary) schools, an absence from class is a failure to be in attendance at the place designated for the class and not being in a class period more than half the time.

Tardy:

A tardy is a failure to be in attendance at the place designated and at the time set for commencement of class without a pass signed by a staff member.  Schools may choose to administer consequences if tardies are unexcused or excessive.

Parent Notification:

Parents or guardians will have access to absences/tardies through the NCSD student information system (Infinite Campus).

Parents have the responsibility to maintain current contact information within Infinite Campus to include primary guardianship, relevant phone numbers, email addresses and mailing addresses.

In addition, parents will be notified daily of unexcused and/or unverified absences and tardies.  The process will be identified and communicated to parents and students. Each individual school will determine the process for notification.

 

EXCUSED ABSENCES 

For an absence to count as a parent excused absence, the parent or guardian of the student will notify the school in person, by telephone, or in writing prior to the absence or as soon as possible.

Final determination as to whether or not an absence is to be excused shall be at the discretion of the building principal or designee.

 

UNEXCUSED ABSENCES

This is an absence that is without the knowledge of a parent or any absence of a student without acceptable cause, as determined by the principal or his/her designee, even with the knowledge of the parent/guardian by WY Statute.

If an absence is still unverified by the end of the third school day, it will be considered unexcused.  If an allowable excuse comes in after that time, a principal may choose to allow it to become excused.

 

INTERVENTION PROCESS

If a student has five (5) or more unexcused absences in any one (1):

  • semester course increment in grades 6-12
  • per semester in grades K-5

The principal or his/her designee will contact parents/guardians to schedule a mandatory intervention. Each school will schedule an intervention action plan as soon as possible following the 5th unexcused absence for the class/es with the identified attendance concerns.  Parents and students (over the age of 18) will have one (1) calendar week to arrange for the intervention meeting upon receipt of notifications from the school.  After reasonable attempts have been made to schedule the intervention, the intervention may be held without parent/guardian involvement.

Note:

  1. School sponsored absences will not count against the student.  EG:  athletics, activities, field trips, academic competitions, performances, productions, etc.
  2. Medical absences that are excused by a healthcare professional will not count against the student.
  3. Student absences for organized sports and activities that are not offered by NCSD will not count against the student if the student’s grades satisfy the same eligibility criteria as any school-sanctioned activity.  Each principal or his/her designee will identify the process for communicating, notifying and executing this category of absence.
  4. In situations with extenuating circumstances, parents and students (age of 18 or over) may petition the principal or his/her designee for additional parent excused absences.
  5. 504 or IEP teams may consider exceptions to the policy. The plan for how exceptions apply must be incorporated into the individual student’s plan.

 

The school will identify an intervention action team to guide the developed interventions for the student.  The intervention team may include the principal or his/her designee, counseling support staff, teacher, parent/guardian and the student.

If conditions of the intervention are not met, and an additional three (3) unexcused absences are accrued this will result in the following actions:

  • The District Attorney’s office shall be notified of the student’s habitual truancy as required by WY Statute.
  • If a student who has not attained their sixteenth birthday, or has not completed the tenth grade, has excessive absences and the attendance officer reasonably believes the excessive absences are due to the willful neglect of the parent or guardian, the attendance officer shall provide a written notice to the parent or guardian-specifying District and state compulsory attendance regulations.  Pursuant to Wyoming Statute the attendance officer may file a complaint against the parent or guardian with the proper legal authorities due to the willful neglect of the parent or guardian.
  • In grades 9-12 a student with eight (8) unexcused absences will not earn credit in the course/s identified, unless the student qualifies for a credit appeal process as an additional intervention.  The credit appeal process will encourage continued class attendance and creates an opportunity for the student to regain course credit. If the student does not qualify or chooses to not participate in the credit appeal process, the student will earn an ‘F’ for the letter grade and factored into the grade point average (GPA).

 

An ‘Au’ (Audit) is recorded for the letter grade if a student qualifies for a credit appeal process.  During the intervention window of the credit appeal process, the ‘Au’ is not factored into the grade point average (GPA).  At the completion of the credit appeal process window the ‘Au’ is replaced with the corresponding letter grade that is earned.  The final letter grade will be factored into the GPA.

 

REPORTING EXPECTATIONS:

Every semester, within fifteen (15) school days of the semester’s end, each principal will provide their evaluator a school report including:

  • Total quantity of absences for the school and by each grade level
  • Quantity, type and results of interventions for the school and by each grade level

 

Readopted: October 13, 2016